Scope and arrangement
The records consist of correspondence and papers of the executive directors and departmental officers relating to the establishment of programs to aid in coping with the personal and social problems caused by the spread of AIDS in the New York City metropolitan area. The records reflect the founders' philosophy which emphasized the need for self-empowerment and self-reliance on the part of people living with AIDS.
Included are administrative files of the following departments: development department, which raised funds from private and institutional sources; the publication department, which published a monthly newsletter, Newsline, and a Spanish language edition, SIDAhora; the volunteer department, which conducted Hotline, a national telephone service, and a speakers bureau. Additional materials include board of directors' meeting minutes, and sound and video recordings.
In order to protect the privacy of individuals, some materials have been restricted for a period of twenty-five years, until the year 2023. The bulk of the restricted material consists of correspondence and personal narratives from people requesting anonymity.
The People With AIDS Coalition records are arranged in eight series:
- 23 boxes
This series is arranged alphabetically by name, subject, or topic and reflects the work of the organization's executive directors: Michael Hirsch, Paul Van Souder, William S. Case, and Christopher Babick.
The files document the intent of the founders to implement their philosophy of self-help, self-reliance, and self-empowerment in coping with the personal and social problems caused by the spread of AIDS in New York City; and their efforts at mobilizing public and private support for the funding of programs to aid in combating the disease. Included are extensive records relating to the creation of the AIDS Consortium (New York AIDS Consortium), and records relating to the organization's collaboration with various city and state agencies, including the AIDS Institute of the New York State Department of Health. The file titles reflect those originally present in the records, with a few exceptions that were amended for the sake of clarity.
- 17 boxes 1 oversize folder
This series is arranged into three subseries: Subseries II.A. Topical files, Subseries II.B. Foundation files, and Subseries II.C. Special event files. Each subseries is arranged alphabetically.
These records reflect the work of the directors of development, Douglas Wingo and Kenneth Maldonado, and their associates who were responsible for fund-raising from private donors, corporations, foundations, and governmental agencies. Included are records reflecting the techniques used in raising funds from private and institutional sources, as well as extensive documentation relative to the planning and presentation of fund-raising dances, receptions, festivities, and other events involving the collaboration of popular vocalists, artists, musicians, and stage performers.
- 21 boxes
This series is arranged into two subseries: Subseries III.A. Newsline files and Subseries III.B. SIDAhora files. In both subseries, newsletters and supporting materials include correspondence from PWAs, people who have lost friends and lovers, health professionals, activists, and support groups; articles and drafts; annotated editorials; and final edited copy. Each subseries is arranged alphabetically.
- 4 boxes
This series is arranged into three subseries: Subseries IV. A. Topical files, Subseries IV.B. Hotline files, and Subseries IV.C. Speakers bureau files. Each subseries is arranged alphabetically.
- 4 boxes
This series is arranged alphabetically and consists of committee files; correspondence and memoranda; meeting minutes; and materials relating to training, policies, and procedures.
- 2 boxes
This series is arranged alphabetically and consists of auditors' reports, balance sheets, budgets, and other materials.
- 4 audiocassettes 4 reel-to-reels 17 videocassettes
This series is arranged alphabetically and contains materials produced and collected by PWAC, including off-air recordings.
- 1 box 2 oversize folders
This series is arranged alphabetically and consists of buttons, certificates of recognition, cloth banners, and posters.