Scope and arrangement
The Equity Library Theatre records (1944-1990) document the entire artistic and business history of the organization through production files and administrative files. The production files cover the productions of ELT and its associated companies, the Equity Community Theatre and Scrapbook Productions. Production Files consist of programs, fact sheets, production invitation information, correspondence, publicity materials, and, in some cases, photographs. The administrative files document the day to day running of a nonprofit theatre company. They contain such items as correspondence, publicity materials, committee meeting minutes and information on company elections, playwrights, schedules, community outreach, fund-raising, benefits, office procedures, membership, and clearance rights.
The Equity Library Theatre records are arranged in two series:
- 1944-198961 boxes
The Production Files represent all productions of ELT, as well as its offshoots, the Equity Community Theatre, Scrapbook Productions and Children's Theatre productions. Each production file includes a program and a fact sheet. ELT's fact sheets provide running dates, author information and extensive cast and crew biographies. Most of the production files also contain VIP invitation lists, correspondence, and publicity materials, such as flyers, clippings, mailings, and press releases. Many of these files also contain production photographs.
Oversized photographs are housed in separate folders, and they have been integrated into the alphabetical sequence intellectually, but not physically. However, standard-sized photographs are the production files, without any special indication in the finding aid, so there are photographs for many shows in addition to the over-sized photod mentioned in the container list.
Equity Library Theatre often produced the same play or musical more than once. When a show title has two or more dates attached to it, each date represents a separate production.
- 1944-199028 boxes
Administrative files provide extensive coverage of every aspect of running a nonprofit theatre company. These largely consist of internal files, such as correspondence and meetings minutes of the Board of Directors, the Executive Committee, the Director Selection Committee, the Ad Hoc Committee, the Paid Employment Committee, and the Council Committee. There are also internal memos, out-going and in-coming correspondence, and other documents pertaining to elections, playwrights, schedules, community outreach, fund-raising, benefits, office procedures, membership, and clearance rights. There are also publicity materials, such as clippings, posters, press releases, and promotional flyers and mailers.