{"value"=>"<p>Series partially documents the development and management of the company's funding base, its financial administrative structure, and its earned and unearned income. The types of documents which can be found here include balance sheets, box office tally sheets, brochures, budget flow sheets, campaign plans, cash disbursement journals, cash flow journals, cash receipt journals and logs, correspondence, cumulative logs, grant applications, invoices, ledgers, mailing lists, memorandum, operating statements, payroll registers, reports, strategic plans, telemarketing campaigns and scripts, and vouchers.</p> <p>All files are arranged alphabetically. Certain financial materials (e. g., Ford Foundation Reports, 1979-1980, located in the General Files subseries, and the NEA Institutional Advancement Grant and Follow-up files, located in the Alphabetical File), have been kept in the files where they were originally found. Other materials have been restricted due to privacy issues. These materials include personnel records, contracts or any materials with a person's Social Security number on it. Permission of the Manuscripts, Archives and Rare Books Division curator is required to view these items.</p> <p>The series is divided into three subseries: Fiscal Management, Marketing and Subscriptions and Development/Fund Raising. Each subseries contains records generated primarily by the following individuals and positions: Administrative Director/Director of Special Projects Gerald S. Krone; Managing Director Leon Denmark; General Manager/Director of Fund Raising Frederick Garrett; Director of Development Sidney Baker; Marketing Director/ Subscription Manager Porcia Howard; Marketing Director Tshaye Llorens; Ticket Service Manager Delphine Lester; and Director of Development/Special Events Diane Aubry. (Please note that multiple titles indicate that these individuals held more than one title during their tenure with the company).</p> <p>The Fiscal Management subseries, 1967-1992 (bulk dates 1982-1986) (4 lin. ft.) serves as a general source of fiscal information. Due to the condition of the collection upon arrival at the Schomburg Center, it appeared that several departments' records may have been kept separately originally, but were later assimilated into the general office files when key staff members left the company, or when the company moved. Judging from the scarcity of materials and information for certain dates, particularly the 1970s, it would appear that some materials are missing. The bulk of the records date from the early to the mid-1980's, after the Development and Marketing departments were formally established. Financial records, particularly audit and accounting materials, are scattered for the first decade. Absent from the collection are the Ford Foundation records from 1968 through 1980. The bulk of the records found here date from 1982-1986. This subseries is divided into three sub-subseries: Audits, Box Office, Budgets.</p> <p>The Accounting records consist of two folders: Accounting Department, 1982, which includes memoranda generated by Comptroller John Berrera; and Accounts Payable, 1987-1993, which contains a sampling of invoices and statements that provide a glimpse of the company's financial status in the late eighties and early nineties (see also: Box Office sub-subseries for cash receipts journal, 1988-1990). The Audit files, 1973-1993 contain auditors' reports, copies of business verification letters, charts of accounts, correspondence, and spreadsheets and ledgers created by the accounting firm, Lutz and Carr, and Certified Public Accountant Warren L. Frazier. These reports detail the company's assets and liabilities and include accounts payable, box office revenue, certificates of deposit, grants and contributions, insurance, office supplies, physical production costs, royalties, salaries, taxes, and travel. These reports also indicate restricted and unrestricted grants, and how this capital was used throughout the fiscal year.</p> <p>The Box Office sub-subseries, 1973-1990, contains summaries of earned income from various NEC home theater, Broadway and tour productions. The Budgets sub-subseries, 1977-1991, primarily consists of budget forecasts, statements and a cash flow journal, and a cash receipts journal. The NEC's financial status in the early years can be found in Financial Reports, 1967-1984, which contain quarterly reports that predate the run of the Auditor's Reports, 1973-1990. There are also monthly balance sheets for fiscal years 1980-1985, which are unaudited tallies of the company's assets, liabilities, income and expenses, salaries, rents, investments and payroll. The bulk of these reports are incomplete; many have missing months or pages. Most reports are annotated and further detail the company's financial status per month.</p> <p>The bulk of the Marketing and Subscriptions files, 1975-1990 (bulk dates, 1983-1986) (2 lin. ft.) subseries coincides with the NEC's most successful years. The subseries is divided into three sub-subseries: General, Advertising, and Campaign. The General, 1978-1985, sub-subseries is arranged by fiscal year and contains general information about several productions, and may contain duplicate information found in other sub-subseries (e. g., a small amount of Advertising materials is also found here).</p> <p>Tally sheets for flyers, group sales, information pertaining to the development of the theater parties, mailing lists, marketing questionnaires, and correspondence generated by Marketing Director Tshaye Llorens, Ticket Service Manager Delphine Lester, Subscriptions Coordinator Porcia Howard, and Director of Development/Special Events Diane Aubry can also be found in these files. In addition, there are general subscription logs containing information on people who subscribed to the 2, 3 or 4-play subscriptions. These logs contain private information. *.</p> <p>The Advertising, 1973-1985 sub-subseries is organized by production and consists of advertisements, related data, and invoices primarily generated by Krone-Olim Advertising, Inc.</p> <p>The Campaign files, 1981-1986 reveal a rich source of information about the company's audience development strategies and include subscribers logs, mailing lists, and telemarketing initiatives. Contained within this sub-subseries are the Brochure files for 1985 that contain logs* of subscribers who registered as members through the brochure's coupon. In addition, there are letters to potential subscribers, newsletters, reports on audience development, schedules, program analysis sheets, and timelines. The Cumulative logs, 1985 include subscriber's name, amount of pledge and other pertinent information. * Group Sales, 1983-1986 files contain contracts, correspondence, employee worksheets, memoranda, projected sales reports, sales orders, rate lists, theater party information, and notes.</p> <p>There is also specific group sales information for the season productions of Ceremonies in Dark Old Men, A District Line, Henrietta, Manhattan Made Me, A Soldier's Story, and Two Can Play, and a touring production of A Soldier's Play. In addition, there are also contracts and correspondence with ticket service agencies such as Anderson Associates, Broadway Tix, Inc., and Caryl Goldsmith. The Mailing Lists files, 1977-1979* include contact information for individuals who subscribed to the company, some prior to the establishment of the Development and Marketing departments.</p> <p>The Telemarketing files, 1982-1985, 1986, contain information on telemarketing strategies, renewal subscriptions, information for a proposed telethon on a local radio station, subscribers, and information for the telephone campaign for the production Abercrombie Apocalypse. Additionally, there is a file with training information for the campaign, telephone sales progress reports, tally sheets for tickets sales, and notes about the success of telephone campaigns to stimulate sales for future productions.</p> <p>Also included is a file for the Discount Voucher Program, 1984-1985 that was designed to encourage schools, organizations, and employees of corporate sponsors to attend NEC productions. Although limited, the information found here consists of logs and a program description.</p> <p>Dating to the founding of the Negro Ensemble Company, the Development/Fund Raising, 1967-1991 (5 linear ft.) subseries contains ample information about the strategies that the company employed to raise funds. Gerald S. Krone, Leon Denmark and Frederick Garrett created many of the Development/Fund Raising records found here, before and after the inception of NEC's Development Office in 1978.</p> <p>The Development/Fund Raising subseries is divided into the following five sub-subseries; Benefits, Corporate, Foundations, Government, and Individual Contributors, each reflecting the different sources from which funds were solicited. With the exception of the Bert Andrews Benefit, which was held to assist the legendary photographer rebuild his collection after it was destroyed in a fire in 1985, the Benefits files, 1981-1988 document several fund raising events. Materials found in these files describe the planning and execution of various special events projects.</p> <p>Much of the information contained therein includes correspondence with potential sponsors and entertainment notables (e. g., Phylicia Ayers-Allen, Bill Cosby). There are also logs, mailing lists, programs, clippings, and reports. Included are files for a program that the Nzinga Society, a New York City-based organization for black women in communications, held for NEC. Other files include \"A Salute to Black Classics of Dance and Music\", in 1981; the Adolph Caesar Performing Arts Awards, in 1987; and \"A Salute to the Black Music Industry\", in 1988.</p> <p>The Corporate, 1971-1990, Foundations, 1971-1993, and Government, 1967-1991 sub-subseries contains grant information including correspondence, proposals, reports to and contracts with potential and actual donors, spreadsheets and budget reports. Although the 1967 Ford Foundation files for the grant that helped launch the Negro Ensemble Company are not found here, an annual report to the Ford Foundation for fiscal year 1968 is available, and can be found in the Administrative Files.</p> <p>The Corporate and Foundation files for major donors and longtime supporters include the Shubert Foundation, National Broadcast Company (NBC), Philip Morris Companies, Inc., and the New York Times Company Foundation, Inc. In the Government Files, there are files for the Foundation for the Extension and Development of the American Professional Theatre (FEDAPT), New York Department of Cultural Affairs, and New York State Council on the Arts.</p> <p>There are also files for the National Endowment for the Arts, whose 4-year Advancement Grant (1980) helped the NEC strategize to develop a stronger subscription base, broaden their audience and erase their ever-growing deficit. (See also the Alphabetical File in the Administrative Office Files for additional NEA Advancement grant files).</p> <p>Individual contributors files, 1971-1990 consists essentially of donor's correspondence, and are arranged by the last name of the donor or potential donor, followed by the year. Also included are logs that contain name, address and phone number. * A small group of files pertaining to Matching Gifts and Membership can also be found here. The Matching Gifts file, 1981-1982 contains letters from corporations that have matching gifts funding programs for cultural institutions, and a log of those contributors. The Membership files, 1980-1986 contain membership drive information such as solicitation letters to corporation heads, check logs, pledges, and correspondence to and from members about membership concerns. Boxes 95-96 contain index cards comprised of contact information for corporate, foundation, government, and individuals. It is not clear whether these cards are for prospective or actual donors. *.</p>"}