Scope and arrangement
The Francis A. Cox papers document Cox's tenure as secretary-treasurer (1963-1967) and vice president (1967-1973), with a small amount of treasurer records from the 1950s. The collection primarily consists of internal memoranda, legal documents, and financial records reflecting the workings of the treasury office. Files contain financial reports, expense accounts of executives and foreign correspondents, securities transactions, and pension and insurance records. Among the correspondents are Julius Ochs Adler, E. Clifton Daniel, Orvil E. Dryfoos, Herbert L. Matthews, and Arthur Hays Sulzberger. Incoming and copies of outgoing letters and memoranda are typically present. Additionally, the collection contains memoranda and reports by Peter M. Brown and other members of Cox's department. The papers feature Cox's appointment calendars for 1962 through 1973, and a few photographs of Cox and his daughter Carol.
The collection is divided into two series: I. People and II. Subjects. The People files consist of records pertaining to individuals, while the Subjects files contain items on specific topics and concerning departments and many of the paper's affiliate companies. Items germane to two or more people or subjects are often cross-referenced in the finding aid; documents related to specific issues are generally located in subject files rather than the people folders of those involved.
Many of Cox's reports, memoranda, and letters can be found in the collections of the publishers to whom he reported: Arthur Hays Sulzberger, Orvil Dryfoos, and Arthur Ochs Sulzberger, especially in their folders dealing with financial matters.
The New York Times Company records. Francis A. Cox papers are arranged in two series:
This series is made up of files that contain items to, from, or concerning various individuals. Most people represented are affiliated with The New York Times, such as the publishers, executives, and staff members, particularly foreign correspondents. Files consist of interoffice memoranda regarding financial matters, including individual's expenses, retirement accounts, vacation and disability expenses, and various tax issues. Cox, an experienced accountant, advised individuals at The Times on income tax, estate planning, and international tax issues. The series' most substantial files are for publishers Arthur Hays Sulzberger, Orvil E. Dryfoos, and Arthur Ochs Sulzberger.
Files are arranged alphabetically by name. Entries without box and folder numbers cross-reference related material in other files. These files do not necessarily collect every letter, memorandum, or document related to the individual; subject files should also be consulted.
This series is made up of alphabetical subject files that are organized (and titled) by topical keyword, document type, department and section name, and corporation name. These files contain letters, memoranda, legal documents, and financial records, related to Cox's accounting responsibilities and the financial affairs of The Times. Included are records of stock transactions, annual financial reports, and files concerning staff and labor relations. The files also document many of The Times' subsidiary companies and properties. Present are Cox's daily calendars (labeled Diaries) spanning 1962 to 1973, which record dates of Cox's board and committee meetings, appointments, deadlines, and social and work events. Cox or his secretary clipped phone messages, invitations, memoranda, and notes pertaining to specific appointments to the appropriate pages.
Files are arranged alphabetically by file title. Entries without box and folder numbers cross-reference related material in other files.